Difference between revisions of "Station CostCentreCategoryIndex"

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<h1>Creating Cost centre Category</h1>
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<h1>Creating Cost Centre Category</h1>
  
You will need to create a cost centre category when there is a new route, or a unit business where the airline is interested in allocating the costs differently, for example franchises and airport lounges which normally belong to a different business area and hence costs need to be tracked separately. The cost centre categories on the drop down list of GL Cost Centre Category on the Station/edit page.
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This page is only visible for Local or Global Administrator roles. Cost Centres are used when there are Financial Interfaces between SkyLog and the Airline's financial systems to map each location where the Airline's goods are stored to a General Ledger (GL) cost centre code in the Airline's GL. If such interfaces (GL or Accounts Payable) are in place you will need to create Cost Centres in SkyLog for each GL Cost Centre or Profit Centre in the Airlines GL that is used to record transactions and capture cost that is within the scope of the SkyLog implementation for that Airline.
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When creating a new Station or Warehouse you will need to assign a Cost Centre Category. It is therefore important to check and ensure any required Cost Centre is set up before creating a new Station or Warehouse and that this is then assigned to the Station or Warehouse- Failure to do this will create problems with the interfaces and financial postings into the Airine's financial system from SkyLog. The Cost Centre categories are assigned to stations or warehouses on the drop down list of GL Cost Centre Category on the Station/edit or Warehouse/edit pages. Click these links for details on Station and Warehouse editing. [[http://wiki.skylogportal.com/index.php?title=Station_Index '''Creating/Editing Stations''']], [[http://wiki.skylogportal.com/index.php?title=Warehouse_Index '''Creating/Editing Warehouses''']].  
  
 
[[File:20200409 GL_Cost_centre_Category.png]]
 
[[File:20200409 GL_Cost_centre_Category.png]]
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To create a new Cost Centre Category you should take the add icon from the Cost Centre Category page.
 
To create a new Cost Centre Category you should take the add icon from the Cost Centre Category page.
  
   
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[[File:20200409_Add_cost_centre.png]]
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You will get the following pop up
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[[File:20200409 Add Cost Centre Categories.png]]
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Where,
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• '''Airline:''' You will be presented a drop down list if your user has authorization for multiple airlines.
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• '''Code:''' Defined by the user, this code will be displayed in the drop down list of GL Cost Centre Category on the Station/edit or Warehouse/edit pages. For stations the port code itself can suffice.
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[[File:20200409 GL_Cost_centre_Category.png]]
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• '''Description''' – Defined by the user, expanded information
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• '''Profit & Loss Cost Centre''' – Refers to the GL Cost/Profit Centre code where the Profit & Loss (P&L) transactions should be posted. P&L postings will be generated for consumption (based on stations inventory counts), warehouse stock adjustments and shipment losses.
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• '''Balance Sheet Cost Centre''' – Refers to the GL Cost/Profit Centre code where the Balance Sheet transactions should be posted. Balance Sheet postings may include goods receipts to a warehouse, shipments from warehouse to stations, Shipments from one warehouse to another or RMA's from station to station or from station to warehouse. In the aforementioned transactions both the debit and credit posting will usually be a Balance sheet posting. For the P&L transactions mentioned in the earlier bullet point there will usually be one Balance Sheet posting and one P&L posting. So for a Consumption or Loss the Debit positing will be to the P&L and the Credit will be to the Balance Sheet where as a gain/negative consumption will be the other way around (Debit to the Balance Sheet and Credit to the P&L)
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• '''Account Category''' – This is an optional field. Normally the Account Code for a financial transaction is determined by the type of StockItem and as such this field is not needed. If however you want transactions for this Cost Centre category to take the GL Account Code from the Cost Centre category irrespective of the StockItem then you should specify the GL Account code here.
  
Typically, you will create a Requisition from scratch if you want to order 1 or a small number of items outside your regular ordering sequence due to some unforeseen circumstance. If you need to order a lot of items, you will find it quicker to create the Requisition from a pre-stored template but see the below [[#Creating a New Requisition from a Template|''''Creating a New Requisition from a Template'''']] for more details on this, and also this [[http://wiki.skylogportal.com/?title=Requisition_ManageStationTemplates '''link''']] for maintaining the template.
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Once all fields have been completed, click SAVE

Latest revision as of 12:22, 15 May 2020

Creating Cost Centre Category

This page is only visible for Local or Global Administrator roles. Cost Centres are used when there are Financial Interfaces between SkyLog and the Airline's financial systems to map each location where the Airline's goods are stored to a General Ledger (GL) cost centre code in the Airline's GL. If such interfaces (GL or Accounts Payable) are in place you will need to create Cost Centres in SkyLog for each GL Cost Centre or Profit Centre in the Airlines GL that is used to record transactions and capture cost that is within the scope of the SkyLog implementation for that Airline.

When creating a new Station or Warehouse you will need to assign a Cost Centre Category. It is therefore important to check and ensure any required Cost Centre is set up before creating a new Station or Warehouse and that this is then assigned to the Station or Warehouse- Failure to do this will create problems with the interfaces and financial postings into the Airine's financial system from SkyLog. The Cost Centre categories are assigned to stations or warehouses on the drop down list of GL Cost Centre Category on the Station/edit or Warehouse/edit pages. Click these links for details on Station and Warehouse editing. [Creating/Editing Stations], [Creating/Editing Warehouses].

20200409 GL Cost centre Category.png

To create a new Cost Centre Category you should take the add icon from the Cost Centre Category page.

20200409 Add cost centre.png

You will get the following pop up

20200409 Add Cost Centre Categories.png

Where,

Airline: You will be presented a drop down list if your user has authorization for multiple airlines.

Code: Defined by the user, this code will be displayed in the drop down list of GL Cost Centre Category on the Station/edit or Warehouse/edit pages. For stations the port code itself can suffice.

20200409 GL Cost centre Category.png

Description – Defined by the user, expanded information

Profit & Loss Cost Centre – Refers to the GL Cost/Profit Centre code where the Profit & Loss (P&L) transactions should be posted. P&L postings will be generated for consumption (based on stations inventory counts), warehouse stock adjustments and shipment losses.

Balance Sheet Cost Centre – Refers to the GL Cost/Profit Centre code where the Balance Sheet transactions should be posted. Balance Sheet postings may include goods receipts to a warehouse, shipments from warehouse to stations, Shipments from one warehouse to another or RMA's from station to station or from station to warehouse. In the aforementioned transactions both the debit and credit posting will usually be a Balance sheet posting. For the P&L transactions mentioned in the earlier bullet point there will usually be one Balance Sheet posting and one P&L posting. So for a Consumption or Loss the Debit positing will be to the P&L and the Credit will be to the Balance Sheet where as a gain/negative consumption will be the other way around (Debit to the Balance Sheet and Credit to the P&L)

Account Category – This is an optional field. Normally the Account Code for a financial transaction is determined by the type of StockItem and as such this field is not needed. If however you want transactions for this Cost Centre category to take the GL Account Code from the Cost Centre category irrespective of the StockItem then you should specify the GL Account code here.

Once all fields have been completed, click SAVE