Difference between revisions of "StationCount Index"

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Please use our [[http://wiki.skylogportal.com/index.php?title=Tips_and_Tricks '''Tips and Tricks''']] page for understanding how the SkySuite portal works and how to navigate faster and easier.
 +
 
__TOC__
 
__TOC__
  
 
<h1>Station Inventory Reporting</h1>
 
<h1>Station Inventory Reporting</h1>
  
 +
The airline you represent requires that you complete inventory counts at your station on agreed timelines. This page explains how to perform, submit, and manage inventory counts within SkyLog.
  
−
The airline you represent will require that you enter your locations inventory counts on agreed timelines, this page will walk you through how it is possible to do this via SkyLog.
+
---
−
 
 
  
 
<h2>Station Inventory Reporting Location</h2>
 
<h2>Station Inventory Reporting Location</h2>
  
 +
Navigate to:
 +
“Daily Activities” -> “Inventory Counts”
  
−
Pressing the “Inventory Counts” option from “Daily Activities” -> “Inventory Counts” will display the
+
[[File:Count_1.png]]
−
following page;
 
  
 +
You will see a list of all inventory counts for your station.
  
 +
- The most recent counts appear at the top
 +
- A count in “Pending” status has not yet been completed
 +
- Historical counts will show statuses such as Approved, Partially Approved, or Cancelled
  
−
[[File:Count_1.png]]
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You can:
 +
- View a count using the Show icon 
 +
[[File:Count_2.png]]
 +
- Edit a pending count using the Edit icon 
 +
[[File:Count_3.png]]
  
 +
---
  
−
In the above screen I am logged in as someone at the Los Angeles caterer of British Airways so I see all the reports for Los Angeles (LAX) but each station will only see their own reports.
+
<h2>Understanding Count Statuses</h2>
  
−
The counts are listed with the most recent at the top, in the example above the top line show a count at “Pending” status which means it has not taken place yet but is expected to happen on the 7th of November (The expected date). Below this line you see all the previous counts will have all been completed and approved or cancelled in the past.
+
Inventory counts may have the following statuses:
  
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You can view the detail of a report by pressing the Show Icon on the line you want to view.
+
- '''Pending''' – Count has not yet been completed 
 +
- '''Complete / Under Review''' – Submitted and awaiting review 
 +
- '''Recount''' – Certain lines require re-validation 
 +
- '''Approved''' – Fully reviewed and accepted 
 +
- '''Partially Approved''' – Automatically concluded with some unresolved items 
 +
- '''Cancelled''' – Cancelled manually or by system (legacy scenarios only)
  
−
[[File:Count_2.png]]
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<h3>New Status: Partially Approved</h3>
  
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If the report is pending you can also edit it and enter/change count figures by pressing the Edit Icon on the line you want to edit.
+
A count is marked as '''Partially Approved''' when:
 +
- A new count is triggered before the previous count has been fully approved
  
−
[[File:Count_3.png]]
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In this scenario:
 +
- All reviewed/accepted lines are processed as normal 
 +
- Any lines still marked as '''Query = Yes''' remain unresolved 
 +
- These items will be flagged in downstream processes (e.g. requisitions) 
 +
- These items will also be highlighted in the next inventory count 
  
 +
This ensures that work already completed is not lost.
  
 +
---
  
 
<h2>General Tips and Guidelines about Stock Counting</h2>
 
<h2>General Tips and Guidelines about Stock Counting</h2>
  
 +
• Count at the end of the operational day 
 +
• Include all stock (backup and floating where required) 
 +
• Always use the defined stocking unit (e.g. box, piece) 
 +
• Convert quantities where needed 
 +
• Ensure receipts on count day are handled correctly to avoid forecasting errors 
 +
 +
---
 +
 +
<h2>Editing an Inventory Count</h2>
 +
 +
Open a Pending count and click Edit:
 +
 +
[[File:Count_4.png]]
 +
 +
Enter the '''Actual Count Date''':
 +
 +
[[File:Count_5.png]]
 +
 +
If applicable, download the Excel sheet:
 +
 +
[[File:Count_6.png]]
 +
 +
Proceed to enter quantities:
 +
 +
[[File:Count_7.png]]
 +
 +
Quantity fields:
 +
- '''Backup''' = storage inventory 
 +
- '''Float''' = operational inventory (kitchen, unloading, loading etc.) 
 +
 +
Pagination example:
 +
 +
[[File:Count_8.png]]
 +
 +
Buttons:
 +
 +
[[File:Count_9.png]]
 +
 +
• '''Upload Completed Count Sheet''' 
 +
• '''View Uploaded File Errors''' 
 +
• '''Save and Continue''' 
 +
• '''Save and Exit''' 
 +
• '''Submit''' 
 +
 +
When submitted:
 +
- Status changes to '''Under Review''' 
 +
- Editing is no longer possible 
 +
 +
---
 +
 +
<h2>Adding an Item to a Count</h2>
 +
 +
If an item is missing:
 +
 +
[[File:Count_10.png]]
 +
 +
Select item:
 +
 +
[[File:Count_11.png]]
 +
[[File:Count_12.png]]
 +
 +
Enter quantities accordingly.
 +
 +
---
 +
 +
<h2>Submitting a Count</h2>
 +
 +
<h3><u>Submitting via the portal</u></h3>
 +
 +
After entering all quantities:
 +
- Click '''Submit'''
 +
- All items must have values (including zero)
 +
 +
[[File:Count_13.png]]
 +
 +
After submission:
 +
- Status updates to '''Complete / Under Review'''
 +
- A confirmation email is sent 
 +
- The count enters review workflow 
 +
 +
---
 +
 +
<h3><u>Submitting via a count sheet</u></h3>
 +
 +
- Always download the sheet from the specific count 
 +
- Fill in all required quantities 
 +
 +
[[File:Stock_Count_Excel_1.PNG]]
 +
[[File:Stock_Count_Excel_4.PNG]]
 +
[[File:Stock_Count_Excel_2.PNG]]
 +
[[File:Stock_Count_Excel_5.PNG]]
 +
 +
Upload via:
 +
- “Upload Completed Count Sheet”
 +
 +
Use “View Uploaded File Errors” if needed.
 +
 +
---
 +
 +
<h2>Resubmitting a Recount</h2>
 +
 +
If a recount is requested:
 +
- Open the count in status '''Recount'''
 +
- Filter by '''Query = Yes'''
 +
 +
[[File:Count_14.png]]
 +
[[File:Count_15.png]]
 +
 +
Actions:
 +
- Adjust quantities if required 
 +
- Add comments where needed 
 +
- Submit again 
 +
 +
Multiple recount cycles may occur.
 +
 +
---
 +
 +
<h2>Important Change: Count Lifecycle</h2>
 +
 +
Previously:
 +
- Open counts were cancelled when a new count was created 
 +
 +
Now:
 +
- Open counts are marked as '''Partially Approved''' instead 
 +
 +
This means:
 +
- Work already completed is retained 
 +
- Only unresolved items remain flagged 
 +
- Users are not required to restart the process 
 +
 +
---
 +
 +
<h2>Flagged Items from Previous Counts</h2>
 +
 +
If an item was not resolved in a previous count:
 +
- It will be '''highlighted in the next count'''
 +
- It should be carefully checked during counting 
 +
 +
(Insert screenshot placeholder: [[File:Flagged_Items_Example.png]])
  
 +
This helps improve accuracy and reduce recurring discrepancies.
  
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This section is not related to the system but just provides some general tips and guidelines concerning inventory counting in general.
+
---
  
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• It is best to count at the end of the operational day, i.e. after all departing flights have left and all arriving flights have been unloaded.
+
<h2>System Timing Considerations</h2>
  
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• If required to count floating stock, you need to count everything in the kitchen that also includes stock waiting to be loaded to outbound aircraft and stock unloaded from arriving aircraft that has not yet been processed.  
+
New counts are created automatically by the scheduler.
 +
Timing depends on:
 +
- Count frequency 
 +
- Notify days configuration 
 +
- Scheduler timing 
  
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• The unit of measure in which quantities should be entered is the stocking unit and this is shown on the count screens (see later). You should be aware that for some items the stocking unit may be a box and others it may be a piece. You will always enter both back up and floating quantity in the same unit (the stocking unit). This means that you are likely to have to convert one or the other. For example, if the stocking unit is a box then counting the backup stock which is usually in boxes will be straight forward but the floating stock will typically be in pieces (opened) so whatever you count will need to be converted to boxes. On the other hand, if the stocking unit is a piece then it will work the other way around and floating stock will be straight forward but when you count boxes in the backup store you will need to convert them to pieces before entering them in the system.
+
Although exact timing cannot be guaranteed:
 +
- Notifications are sent to ensure timely completion 
  
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• Pay special attention to any receipts received on the day of the count. If you have such a situation, you should receive the shipment with that day’s date and include it in your count figures. If you do not include the figures in your count, for example if the receipt was late just before the count was finished and there is not time for you to include it, then you must receive it into the system the next day with the next day’s date. If you don’t do this the forecasting system will think that the count included that shipment and miscalculate the suggested order quantities.
+
Users should always complete counts as early as possible to avoid partial approvals.
 +
``

Latest revision as of 07:52, 5 June 2026

Please use our [Tips and Tricks] page for understanding how the SkySuite portal works and how to navigate faster and easier.

Station Inventory Reporting

The airline you represent requires that you complete inventory counts at your station on agreed timelines. This page explains how to perform, submit, and manage inventory counts within SkyLog.

---

Station Inventory Reporting Location

Navigate to: “Daily Activities” -> “Inventory Counts”

Count 1.png

You will see a list of all inventory counts for your station.

- The most recent counts appear at the top - A count in “Pending” status has not yet been completed - Historical counts will show statuses such as Approved, Partially Approved, or Cancelled

You can: - View a count using the Show icon Count 2.png - Edit a pending count using the Edit icon Count 3.png

---

Understanding Count Statuses

Inventory counts may have the following statuses:

- Pending – Count has not yet been completed - Complete / Under Review – Submitted and awaiting review - Recount – Certain lines require re-validation - Approved – Fully reviewed and accepted - Partially Approved – Automatically concluded with some unresolved items - Cancelled – Cancelled manually or by system (legacy scenarios only)

New Status: Partially Approved

A count is marked as Partially Approved when: - A new count is triggered before the previous count has been fully approved

In this scenario: - All reviewed/accepted lines are processed as normal - Any lines still marked as Query = Yes remain unresolved - These items will be flagged in downstream processes (e.g. requisitions) - These items will also be highlighted in the next inventory count

This ensures that work already completed is not lost.

---

General Tips and Guidelines about Stock Counting

• Count at the end of the operational day • Include all stock (backup and floating where required) • Always use the defined stocking unit (e.g. box, piece) • Convert quantities where needed • Ensure receipts on count day are handled correctly to avoid forecasting errors

---

Editing an Inventory Count

Open a Pending count and click Edit:

Count 4.png

Enter the Actual Count Date:

Count 5.png

If applicable, download the Excel sheet:

Count 6.png

Proceed to enter quantities:

Count 7.png

Quantity fields: - Backup = storage inventory - Float = operational inventory (kitchen, unloading, loading etc.)

Pagination example:

Count 8.png

Buttons:

Count 9.png

• Upload Completed Count Sheet • View Uploaded File Errors • Save and Continue • Save and Exit • Submit

When submitted: - Status changes to Under Review - Editing is no longer possible

---

Adding an Item to a Count

If an item is missing:

Count 10.png

Select item:

Count 11.png Count 12.png

Enter quantities accordingly.

---

Submitting a Count

Submitting via the portal

After entering all quantities: - Click Submit - All items must have values (including zero)

Count 13.png

After submission: - Status updates to Complete / Under Review - A confirmation email is sent - The count enters review workflow

---

Submitting via a count sheet

- Always download the sheet from the specific count - Fill in all required quantities

Stock Count Excel 1.PNG Stock Count Excel 4.PNG Stock Count Excel 2.PNG Stock Count Excel 5.PNG

Upload via: - “Upload Completed Count Sheet”

Use “View Uploaded File Errors” if needed.

---

Resubmitting a Recount

If a recount is requested: - Open the count in status Recount - Filter by Query = Yes

Count 14.png Count 15.png

Actions: - Adjust quantities if required - Add comments where needed - Submit again

Multiple recount cycles may occur.

---

Important Change: Count Lifecycle

Previously: - Open counts were cancelled when a new count was created

Now: - Open counts are marked as Partially Approved instead

This means: - Work already completed is retained - Only unresolved items remain flagged - Users are not required to restart the process

---

Flagged Items from Previous Counts

If an item was not resolved in a previous count: - It will be highlighted in the next count - It should be carefully checked during counting

(Insert screenshot placeholder: File:Flagged Items Example.png)

This helps improve accuracy and reduce recurring discrepancies.

---

System Timing Considerations

New counts are created automatically by the scheduler. Timing depends on: - Count frequency - Notify days configuration - Scheduler timing

Although exact timing cannot be guaranteed: - Notifications are sent to ensure timely completion

Users should always complete counts as early as possible to avoid partial approvals. ``

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