StationCount Index

Please use our [Tips and Tricks] page for understanding how the SkySuite portal works and how to navigate faster and easier.

Station Inventory Reporting

The airline you represent requires that you complete inventory counts at your station on agreed timelines. This page explains how to perform, submit, and manage inventory counts within SkyLog.

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Station Inventory Reporting Location

Navigate to: “Daily Activities” -> “Inventory Counts”

You will see a list of all inventory counts for your station.

- The most recent counts appear at the top - A count in “Pending” status has not yet been completed - Historical counts will show statuses such as Approved, Partially Approved, or Cancelled

You can: - View a count using the Show icon - Edit a pending count using the Edit icon

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Understanding Count Statuses

Inventory counts may have the following statuses:

- Pending – Count has not yet been completed - Complete / Under Review – Submitted and awaiting review - Recount – Certain lines require re-validation - Approved – Fully reviewed and accepted - Partially Approved – Automatically concluded with some unresolved items - Cancelled – Cancelled manually or by system (legacy scenarios only)

New Status: Partially Approved

A count is marked as Partially Approved when: - A new count is triggered before the previous count has been fully approved

In this scenario: - All reviewed/accepted lines are processed as normal - Any lines still marked as Query = Yes remain unresolved - These items will be flagged in downstream processes (e.g. requisitions) - These items will also be highlighted in the next inventory count

This ensures that work already completed is not lost.

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General Tips and Guidelines about Stock Counting

• Count at the end of the operational day • Include all stock (backup and floating where required) • Always use the defined stocking unit (e.g. box, piece) • Convert quantities where needed • Ensure receipts on count day are handled correctly to avoid forecasting errors

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Editing an Inventory Count

Open a Pending count and click Edit:

Enter the Actual Count Date:

If applicable, download the Excel sheet:

Proceed to enter quantities:

Quantity fields: - Backup = storage inventory - Float = operational inventory (kitchen, unloading, loading etc.)

Pagination example:

Buttons:

• Upload Completed Count Sheet • View Uploaded File Errors • Save and Continue • Save and Exit • Submit

When submitted: - Status changes to Under Review - Editing is no longer possible

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Adding an Item to a Count

If an item is missing:

Select item:

Enter quantities accordingly.

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Submitting a Count

Submitting via the portal

After entering all quantities: - Click Submit - All items must have values (including zero)

After submission: - Status updates to Complete / Under Review - A confirmation email is sent - The count enters review workflow

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Submitting via a count sheet

- Always download the sheet from the specific count - Fill in all required quantities

Upload via: - “Upload Completed Count Sheet”

Use “View Uploaded File Errors” if needed.

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Resubmitting a Recount

If a recount is requested: - Open the count in status Recount - Filter by Query = Yes

Actions: - Adjust quantities if required - Add comments where needed - Submit again

Multiple recount cycles may occur.

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Important Change: Count Lifecycle

Previously: - Open counts were cancelled when a new count was created

Now: - Open counts are marked as Partially Approved instead

This means: - Work already completed is retained - Only unresolved items remain flagged - Users are not required to restart the process

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Flagged Items from Previous Counts

If an item was not resolved in a previous count: - It will be highlighted in the next count - It should be carefully checked during counting

(Insert screenshot placeholder: File:Flagged Items Example.png)

This helps improve accuracy and reduce recurring discrepancies.

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System Timing Considerations

New counts are created automatically by the scheduler. Timing depends on: - Count frequency - Notify days configuration - Scheduler timing

Although exact timing cannot be guaranteed: - Notifications are sent to ensure timely completion

Users should always complete counts as early as possible to avoid partial approvals. ``